- ELECTED OFFICERS
The following Officers shall be ELECTED as per these rules and shall be part of the General Council, of the Board of Directors and of the Executive Committee:
- President
- Vice President of Administrative Operations
- Vice President of Technical Operations
- Vice President of Public Relations Operations
- Vice President of Games Operations
- Vice President of Development Operations
- Vice President of Marketing Operations
- Voting Power
Each ELECTED officer (with exception of the chairperson of a committee), shall be allowed to cast one (1) vote at each General Council, Board of Directors or Executive Committee meetings, excluding for the election of officers.
The Chairperson of any meeting shall be allowed to cast the deciding vote if necessary, except for the election of Officers.
- Limitations
An elected officer can also be the Delegate or Alternate Delegate or Official Representative of an Affiliated League at any meeting where League representation is required, but he/she cannot vote on matters directly related to his/her League.
- Safe Sport Requirements
All Elected Officers of the NJSA must attend a SAFESPORT clinic every two years.
- OFFICERS APPOINTED BY THE PRESIDENT
The following Officers shall be APPOINTED by the NJSA President.
They shall receive an employment agreement that must receive approval by Board of Directors.
These appointments shall be part of the General Council, of the Board of Directors and of the Executive Committee WITHOUT VOTE:
- General Secretary/Executive Director
- State Referee Assignor
- State Registrar
- OFFICERS APPOINTED BY RESPONSIBLE VICE PRESIDENTS
The following Officers shall be appointed by the Vice President responsible for the activity performed by such individual in support of the Vice President area of responsibility as detailed in these rules.
These individuals shall receive their expenses refunded and such amounts shall be part of the annual budget.
These appointed individuals shall be part of the General Council, of the Board of Directors and of the Executive Committee WITHOUT VOTE.
- State Arbiter (by V.P. Games Operations)
- State Coach (by V.P. Soccer Development Ops)
- State Cup Coordinator(s) (by V.P. Games Operations)
- National Cup Coordinator (by V.P. Games Operations)
- State Adult Referee Administrator (by V.P. Admin. Operations)
- OFFICERS APPOINTED BY EXECUTIVE DIRECTOR
The following Officers shall be appointed by the General Secretary/Executive Director in order to support the Executive Director in the performance of his/her daily operations of the NJSA.
These individuals shall receive their expenses refunded and such amounts shall be part of the annual budget.
These appointments shall be part of the General Council, of the Board of Directors and of the Executive Committee WITHOUT VOTE.
- State Treasurer
- State Insurance Director
- State Technology Director
- State Referee Liaison
- State Recording Secretary
- OTHER OFFICERS
- Junior Past President
The most recent past president of the NJSA, who is present at a meeting, shall be the voting Junior Past President at such meeting (see Appendix 2 for list of Past Presidents). He shall place his knowledge and experience at the disposal of the NJSA.
The Junior Past President shall be allowed to cast one (1) vote at each General Council or Board of Directors meetings, including during election of officers.
- Life Members
Life members are non-elected officers who will bring their experience and knowledge to the NJSA. This title shall be given to:
- All Past Presidents
- Upon nomination by the NJSA President and upon approval of the General Council, to those individuals who have served as elected officers of the NJSA for at least ten (10) years and are no longer elected officers of this association.
Life Members shall be allowed to cast one (1) vote at each General Council meetings, excluding for election of officers.
Life Members shall be listed in Appendix 3.
- Safe Sport Requirements
All Appointed Officers of the NJSA must attend a SAFESPORT clinic every two years.
- DUTIES OF ELECTED OFFICERS
President
The President shall be the Chairperson of the General Council, of the Board of Directors and of the Executive Committee meetings.
He shall have the right to cast the deciding vote when necessary, except for election of officers.
He has the power to accept or reject any resignations presented by any NJSA Elected Officer.
He shall supervise, direct and control the work of the following committees:
- Youth Relations Committee
- Hall of Fame Committee
- Finance Committee
- Election Committee
He shall appoint the chairpersons of the above committees with the approval of the Board of Directors.
He shall be an ex-officio member of all committees existing during his administration.
He shall be the official representative of the NJSA to outside persons and the other organizations.
He may countersign any disbursement in the absence of the Vice President of Administrative Operations or of the General Secretary/Executive Director.
He shall be bonded for an amount set by the Board of Directors.
Vice President of Administrative Operations
He shall supervise, direct and control the work of the following committees:
- Adult Referees Committee
- Referees Assigning Committee
- Referees Ethics Committee
- Referees Discipline Committee
He shall appoint the chairpersons of the above committees with the approval of the Board of Directors.
He shall coordinate all his/her activities with the Gen. Secretary/Exec. Director.
He shall be responsible for the performance of the above committees to the Board of Directors.
He may countersign any disbursement in the absence of the General Secretary/Executive Director found to be within the budgetary limits.
He shall be bonded for an amount set by the Board of Directors.
- Vice President of Development Operations
He shall supervise, direct and control the work of the following Committees:
- Coaching Education Committee
- Select Team Committee
- U20/U23 Development Committee
- Soccer Camps Committee
He shall appoint the chairpersons of the above committees with the approval of the Board of Directors.
He shall be responsible for the performance of the above committees to the Board of Directors.
He shall coordinate all his/her activities with the Gen. Secretary/Exec. Director.
- Vice President of Games Operations
He shall supervise, direct and control the work of the following Committees:
- State Cups Committee
- National Cups Committee
- Arbitration Committee
- Indoor Tournament Committee
He shall appoint the chairpersons of the above committees with the approval of the Board of Directors.
He shall be responsible for the performance of the above mentioned committees to the Board of Directors.
He shall coordinate all his/her activities with the Gen. Secretary. Exec. Director.
- Vice President of Technical Operations
He shall be the chairperson of the Appeals Committee.
He shall supervise, direct and control the work of the following committees:
- Rules Committee
- Appeals Committee
- Discipline Committee
He shall appoint the chairpersons of the above committees with the approval of the Board of Directors.
He shall be responsible for the performance of the above committees to the Board of Directors.
He shall coordinate his/her activities with the Gen. Secretary/Exec. Director.
- Vice President of Marketing Operations
He shall be the chairperson of the Marketing Committee.
He shall supervise, direct and control the work of the following committees:
- Marketing Committee
- Public Relations Committee
He shall appoint the chairpersons of the above committees with the approval of the Board of Directors.
He shall be responsible for the performance of the above committees to the Board of Directors.
He shall coordinate all his/her activities with the Gen. Secretary. Exec. Director.
- DUTIES OF APPOINTED OFFICERS
General Secretary/Executive Director
He shall assist and cooperate with all Elected Officers and shall supervise all Appointed Officers in support of their programs and activities.
He shall have the power to enforce and execute all rules and policies of the NJSA.
He shall have the power to execute any decision of the General Council, of the Board of Directors or of the Executive Committee or of a NJSA Standing committee.
He shall enforce all USASA and USSF rules and, together with the President, shall be the official contact with the USASA and with the USSF.
He shall make all the necessary reports to the USSF and USASA.
He shall perform all daily activities necessary to maintain the NJSA office.
He shall supervise and approve all operations required to perform all State related operations.
He shall issue permissions to play either friendly or tournament games, for both domestic and international competitions, after validating such request, and will notify the State Referee Assignor of the need to assign referees to such games.
He shall prepare an Annual Budget to be presented for approval to the Board of Directors.
He shall prepare all US required financial reports and pay required Federal obligations.
He shall perform all activities related to the Collection of Fees and Fines owed to the NJSA.
He shall have the power to approve any Employment agreement that involves an annual salary of less than $12,000.
He shall supervise the Development and Maintenance of the NJSA Website together with the Technology Director.
He shall supervise and administer the Medical Insurance program together with Insurance Director.
He shall supervise and support all Team, Team Officers and Players Registration processes together with the State Registrar.
He shall supervise and administer the performance of all Referees assigned by the NJSA games with the State Referee Liaison and shall issue fines to these individuals if necessary.
He shall authenticate all records with his signature. He shall read papers, which may be called for by the assembly. He shall prepare a roll of members and call it when necessary. He shall preserve all records, reports and documents of the NJSA, which are not assigned to others. He shall provide the President, at the beginning of each meeting, with a detailed memorandum of matters to come under each section of the order of business. He shall have available at each meeting, a copy of the Constitution, By-Laws and parliamentary authority of the NJSA and of all member leagues, in addition to a list of all committees and their respective members.
He shall issue permission to travel to those teams requesting to play friendly games or tournaments in other states, after checking on their eligibility.
He shall be responsible for the performance of all Appointed Officers to the Board of Directors.
He shall countersign all disbursements found to be within the budgetary limits that are signed by the President or the V.P. of Administrative Operations.
He shall be bonded for an amount set by the Board of Directors.
He shall be employed with a bi-annual employment work contract approved by the Board of Directors of the NJSA.
State Treasurer
With the assistance and supervision of the General Secretary/Executive Director, he shall keep detailed accounts of the NJSA in the suitable books and shall prepare the necessary Fiscal reports and documents.
He shall keep an accurate record of all funds collected and be able to furnish a monthly statement to the President and to the Executive Director/General Secretary, showing the financial condition of the NJSA.
He shall coordinate all his/her activities with the Gen. Secretary/Exec. Director.
He shall submit a full audited report for each fiscal year, not later than 90 days after conclusion of the fiscal year.
He shall be bonded for an amount set by the Board of Directors.
State Registrar
He shall be the chairperson of the Player Registration Committee.
He shall supervise, direct and control the work of the following committee:
Player Registration Committee
He shall be responsible for the performance of the above committee to the President and to the General Secretary/Executive Director.
He shall coordinate all his/her activities with the Gen. Secretary/ Exec. Director.
State Insurance Director
He shall be the chairperson of the State Insurance Committee.
He shall supervise, direct and control the work of the following committee:
Insurance Committee
He shall be responsible for the performance of the above committee to the President and to the Executive Director/General Secretary.
He shall coordinate all his/her activities with the Gen. Secretary/Exec. Director.
State Technology Director
He shall be the chairperson of the State Technology Committee.
He shall supervise, direct and control the work of the following committee:
Technology Committee
He shall be responsible for the performance of the above committee to the President and to the Executive Director/General Secretary.
He shall coordinate all his/her activities with the Gen. Secretary/Exec. Director.
- State Referee Liaison
He shall be the chairperson of the State Referee Relations Committee.
He shall supervise, direct and control the work of the following committee:
- Referee Relations Committee
He shall be responsible for the performance of the above committee to the President and to the Executive Director/General Secretary.
He shall coordinate all his/her activities with the Gen. Secretary/Exec. Director.
- State Recording Secretary
He/she shall keep a careful and authentic record of the proceedings of the NJSA.
He/she shall keep a copy of the minutes of all committee meetings. He must be able to furnish the exact wording of a motion, which is pending.
He/she shall mail to all officers and leagues a copy of the proceedings of all Board of Directors and General Council meetings, within ten (10) days of such meetings.
He/she shall coordinate all his/her activities with the Gen. Secretary/Exec. Director.
- VOTING POWER OF OFFICERS
At General Council Meeting
Each Elected Officer of the NJSA, the Junior Past President and the Life Members, excluding the officer chairing the meeting, shall be allowed to cast one (1) vote for any matter at each General Council excluding the election of officers.
Appointed Officers are not allowed to vote.
- At Board of Directors and Executive Committee meetings.
Each Elected Officer of the NJSA, and the Junior Past President, excluding the officer chairing the meeting, shall be allowed one (1) vote for any matter at each meeting.
Appointed Officers and the Life Members are not allowed to vote.
- NOMINATIONS FOR ELECTION TO OFFICE
- Requirements
Any affiliated league or voting member of the AGM, may nominate an individual for an office in the NJSA provided the following procedure is followed:
- Nominations must be made in writing and received by the General Secretary/Executive Director no later than 15 days prior to the Annual General Council meeting.
- Nominations must contain the following information:
- Full name of nominee
- Address, City, State, Zip and phone number of nominee
- Position the nominee is being nominated for
- Soccer involvement background (Optional)
- Name of league making the nomination
- All properly accepted nominations shall be included in the ballot for the election of the specified position.
- Official List
Twenty-Nine (29) days prior to the annual General Council meeting, the General Secretary/Executive Director shall provide an Official List of all Nominations grouped by position and containing all the information as reported in the nomination.
Copies of this list shall be sent to all AGM voting members and shall be publicized however possible.
- Number of Nominations
Any individual may be nominated for more than one position, but can be elected to only one.
Once Elected to a position, that individual must withdraw from election of any other nomination on the Official List to be voted after his/her election has taken place.
Once Elected to a new position, that individual must withdraw from any other Elected position he was currently holding prior to his/her new election.
- ELECTION OF OFFICERS
- Time
Officers may be elected only at the Annual General Council (AGM) meeting during the special section of such meeting allocated to the Election of Officers.
- Presence
Each nominee must to be present in order to be elected, unless 90% of the voting members allow a person to be elected “In Absentia”.
- Procedure
The Election Committee chairperson shall be given, by the General Secretary/Executive Director, the Official List of Nominations received in accordance with rule 2209 above.
Following the sequence of positions as listed in rule 2201(a), nominations are made from the official list one position at a time.
Properly received nominations do not need to be seconded by any other voting member of the AGM.
Nominations must be accepted by the nominee in order to be placed in the ballot.
Nominees that were approved while “In absentia”, must have submitted a written acceptance to the Gen. Secretary/Exec. Director before the election.
- Verbal Nominations
Only when, for a specific position, no name has been placed in the ballot, verbal nominations may be made from the present AGM voting members.
These verbal nominations must be seconded by another AGM voting member, and have to be accepted by the nominee in order to place such nominee’s name in the ballot.
- Restrictions
A currently Elected Officer can be nominated to an elected position only if his/her term expires at the end of the current season, or if he/she resigns from his/her current position before the Election section of the AGM.
- No Ballot
If, after verbal nominations, the ballot for a specific position remains empty, the position shall be declared vacant and shall be handled as detailed in rules 2216.
- Ballot
If only one nominee is properly placed in the ballot of a specific position, he shall be declared elected to that specific position by virtue of a single vote cast be the Chairman of the Election Committee.
If two or more nominees have been properly placed in the ballot of a specific position, a vote will be taken according to these rules.
- Election
A simple majority (one half + 1) of the votes CAST is necessary for election to an office.
For ballots of more than two candidates, where no candidate gets the simple majority, a runoff election between the TWO TOP vote getters will be held.
- TERMS OF ELECTED OFFICERS
The President shall be elected for a term of four (4) years.
All other Elected officers shall be elected for the term of two (2) years. Such term shall begin on September 1st of the year of election, and shall last until August 31st of the year the term expires.
One half of the Officers shall be elected on odd numbered years, the other half on even numbered years, according to the following schedule:
Number of Year of Election Position Elected
Even President
Even V.P. Administrative Operations
Odd V.P. Technical Operations
Even V.P. Public Relations Operations
Odd V.P. Games Operations
Even V.P. Development Operations
Odd V.P. Marketing Operations
An officer who was temporarily appointed as per rule 2216 in order to fill a vacancy on the Board of Directors Committee, shall stay in office until the next Annual General Council meeting, at which time such office shall be placed for election for a term of one year (to complete the two year terms of the position) if such position was not due for election at such General Council meeting, as per the schedule above.
- TERMS OF APPOINTED OFFICERS
Except for those Appointed Officers positions that require an Approved Employment Contract, each Appointed Officer shall be appointed by the Responsible Officer as detailed in rules 2202, 2203 and 2204 above, for the term of one (1) year. Such term shall begin on September 1st of each year, and shall last until August 31st of the following year.
- ABSENTEISM OF OFFICER
Any Elected Officer absenting himself from three (3) consecutive Board of Directors or Executive Committee meetings, may have his office declared vacant at the discretion of the Board of Directors.
- EXPULSION OF OFFICER
Any Elected Officer may be subject to expulsion from the Board of Directors upon charges being pressed against him by at least three (3) voting members of the Board of Directors.
Such expulsion must be approved by at least 2/3 (two-thirds) majority of the votes cast by ALL the members of the Board of Directors.
Upon approval of the expulsion, the office shall be declared vacant.
Such Elected Officer may appeal his expulsion to the General Council within 30 days of such expulsion.
- RESIGNATION OF OFFICER
Any Elected Officer wishing to resign must present such resignation to the President of the NJSA.
Upon acceptance by the NJSA President, such office shall be declared vacant.
- VACANCY OF OFFICE
- Succession of President
In case of vacancy in the office of the President, the Vice President of Administrative Operations, shall automatically replace the President until the next Annual General Council meeting.
- b) Succession of other Elected Officers
In case of vacancy of any other elected position, the President, with the approval of the Board of Directors, shall appoint a new Officer to such position until the next Annual General Council meeting.
- IDENTIFICATION CARDS
Each member of the Board of Directors and of all other committees shall be furnished with an Association pass, which shall not be transferable.
All leagues and clubs affiliated with the NJSA shall honor such pass during any and all activities held under the jurisdiction of the NJSA.
